Dynamics 365 Business Central
Category
Mar 28, 2024
Published date
Text
Article Type
AI Summary
- Vendor Invoice Management in Business Central is the process of recording and matching invoices to purchase orders and receipt information.
- Business Central has its own terminology for vendor invoices, referring to them as Purchase Invoices.
- There are various types of purchase documents in Business Central, including purchase quotes, purchase orders, purchase receipts, and purchase invoices.
- A Purchase Invoice is a draft document that does not post to the general ledger and requires users to manually post it to create entries in the general ledger. It can be deleted if not posted.
- A Posted Purchase Invoice, on the other hand, is a registered document that creates entries in the general ledger. Users cannot create a posted purchase invoice directly; it is automatically created when another document, such as a Purchase Invoice or Purchase Order, is posted. It cannot be deleted or edited, but can be reversed with a purchase credit memo.
- Business Central does not have invoice matching functionality because there is no need to create a new purchase invoice and match it to a purchase order or receipt. Users can enter the purchase invoice details directly in the purchase order, and Business Central will automatically create the Posted Purchase Invoice, match it, and link it to the Purchase Order.
- There are two ways to post a purchase document in Business Central and create a Posted Purchase Invoice: by directly posting the purchase document (purchase order or purchase invoice) or by creating a draft invoice and using the "Get Receipt Lines" functionality to pull in the relevant purchase receipt lines.
- The choice between the two methods depends on internal processes and policies, and each method has its own benefits, such as segregation of duties, invoice consolidation, and recording additional charges while maintaining the purchase audit trail.
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