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Dynamics 365 Business Central access control challenge: Setting up GL Post Only permission sets

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#accesscontrol

#glpostonly

#permissionsets

#usergroups

Dynamics 365 ERP - Development

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Oct 18, 2023

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  • The article discusses a situation in Microsoft Dynamics 365 Business Central (BC) where users were able to post using a GL account in a journal or document, but not see account balances or GL entries.
  • The author explains that this setup was working perfectly until user groups were updated to permission sets, which resulted in users gaining access to balances and GL entries.
  • The article mentions that limiting GL entry view is possible in all versions of BC, where users can be restricted from seeing posted entries while still being able to select GL accounts.
  • The author highlights that with the upcoming removal of user groups, functionality will be replaced by security groups and referenced permission sets.
  • Two permission sets, "GL ENTRY POST 1" and "GL ENTRY POST 2," need to be created and assigned to users in order to allow them to post using a GL account without viewing balances and entries.
  • Instead of assigning these permission sets through user groups, they should be assigned directly to users.
  • It is recommended to use Effective Permissions to resolve any conflicts with other assigned permission sets if the user can still see GL entries.
  • During the user group upgrade, if the option to "Convert to a permission set" is selected, BC will create a new permission set referencing the previously included permission sets and assign it to all members of the replaced user groups.

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